Most people use ChatGPT or Claude only for simple questions — meanwhile, a properly formulated request can reduce routine work from an hour to a few minutes. We have collected the best AI prompts — practical templates for work and one creative bonus — that you can copy and use today.
Prompt 1: Break Down a Long Email to the Essentials in 10 Seconds
Instead of rereading a long email or an email thread, paste the text into a chatbot with this request:
“Read this email and extract: 1) the main point in two sentences, 2) what exactly is required from me, 3) whether there is a deadline. Here is the text: [insert email]”
This is especially useful for Claude, which handles large amounts of text in memory well and does not lose details even in long emails.
Prompt 2: A Draft Reply in Your Own Style
Instead of “write a reply to this email,” try giving the AI an example of your usual communication style:
“Here is an example of how I usually write emails: [insert an example of your own email]. Now write a reply to this email in the same style: [insert incoming email]”
This approach gives you a draft that sounds like you, not like typical “AI text” — and usually requires only minimal editing.
Prompt 3: Summarize a Long Document With Focus on a Specific Question
Instead of the generic “summarize this document,” specify the focus:
“Make a short summary of this document, but focus only on financial figures and deadlines. Skip the rest of the details. Here is the document: [insert text]”
Clarifying the focus is the main difference between a mediocre summary and a truly useful one.
Prompt 4: Check Text for Clarity for Another Audience
“Read this text and tell me whether a person without a technical background will understand it. Mark the specific places where the wording needs to be simplified: [insert text]”
This prompt works well before publishing any content for a broad audience — it finds the exact places where you, as the author, have already “gotten used to” complex terms and no longer notice them.
Prompt 5: Prepare for a Difficult Conversation
“I need to have a conversation about [topic]. The other person will probably object because of [reason]. Help me prepare 3 options for how to respond to this objection calmly and with arguments.”
This is not a replacement for your own judgment, but a way to think through the conversation in a structured way in advance — especially useful before difficult work discussions.
Prompt 6: A Fun Creative Request for Entertainment
Not all prompts have to be about work. Here is an example of an interesting creative request that is simply entertaining:
“Imagine you are writing a diary from the perspective of a random household item in my home (for example, a refrigerator or a coffee machine). Write one entry for the day in a humorous style, as if this item has its own personality and thoughts about its life.”
Requests like this show the creative potential of AI well and often produce unexpectedly funny results — a good way to show friends what ChatGPT or Claude can do besides routine tasks.
In Brief: The Key Points
- Specificity matters more than general requests — “summarize while focusing on X” works better than just “summarize”
- Examples of your own style make an AI draft sound like you, not like generic AI text
- Claude handles large volumes of text well — convenient for long emails and documents
- AI prompts are not only about work; creative requests can also produce interesting results
- None of these prompts replaces your own judgment — they structure the work, while the final decision is always yours
FAQ
Which AI is better suited for working with long texts? Claude from Anthropic is especially good at keeping large volumes of text in memory at once without losing details — convenient for analyzing long emails, documents or reports.
Can you trust an AI draft reply to an email without checking it? No, it is always worth rereading and editing it. AI provides a good foundation and saves time on the “blank page,” but you remain ultimately responsible for the text.
Do you need to pay for ChatGPT or Claude to use these prompts? No, all the prompts listed here also work in the free versions of the main AI chatbots.
The article was prepared by the TechVisor team — practical IT media for people.
